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Activity info

This activity has the role to equip the 12 youth workers with the methodology of design thinking in the context of youth work and its practical applicability with regards to the inclusion of young people with fewer opportunities. The activity will take place between 25.03.2022-02.04.2022, including the travel days.

This activity is important because aims at equipping the 12 youth workers from the partner organizations with the methodology of the design thinking process. They will learn and experience the five stages of the design thinking process (empathize, define, ideate, prototype and test) and how to apply it to young people with fewer opportunities. Afterwards, when returning to their communities the 12 youth workers will replicate the process on a larger scale, based on the reality of their communities. Each partner organization will support the youth workers to implement the activities for youth with fewer opportunities resulted from this process.

Agenda

Profile of the participants

Training Course & Seminar

The target group is composed of 12 youth workers from partner organisations.

Each partner will select them, based on the profile built together.

members with experience in the youth field, that have been involved in the Erasmus+ organisation project teams under the previous 2014-20 framework;
work with young people facing fewer opportunities or that are coming from disadvantaged environments;
familiarized and competent in using non-formal learning methods;
openness towards digital youth work and blended learning activities;
different knowledge and experiences in terms of digital means and tools used;
limited capacity with regard to using digital methods and tools in the work with fewer opportunities;
curious to explore the design thinking process in their youth work;
show a willingness to share their experiences gained in the youth field;
the availability to get involved in all stages of the project, including participation both in the training course and seminar and organise the local activities in their community.

Same participants participating in the training course will have to participate in the seminar (in case one has to be replaced due to objective reasons will pass all the information and work to the person substituting their role).

Venue, accommodation and meals

The youth exchange will take place in Mezobereny, Hungary, a small town which lies in the Pannonian plain, very close to the Romanian border and about 200km away from the capital Budapest. More about the town you can find here.

The accommodation will be provided at the facility of Piknik Park Mezobereny – which has an area of 1600 square meters. The Leisure Center satisfies all our needs for learning, active recreation, and relaxation. The beauty of the park is enhanced by a rose garden, right in front of the entrance, with a beautiful fountain in the middle of the garden. You can find more about the venue here.

Accommodation will be arranged for 2-3 persons/room, grouped by gender and there are also two bigger rooms for more people each. We will try to accommodate as few people as possible in each room. Breakfast, lunch, and dinner will be served at the same location every day, plus the coffee breaks. Each room has its own bathroom but towels and soap are not provided so please come prepared.

Access to the internet: Unfortunately, in Hungary, internet services are not highly reliable. At the location, there is limited access to the internet (Wi-Fi). Please leave your work at home and do not rely on the Wi-Fi. Internet connection of good quality will be provided for the activities that required that.

Transport

No participant can arrive later than the arrival day or depart earlier than the day of departure. Skipping activity days is also prohibited.

Each partner organisation will support the sent participant to arrange their transport to the project venue.

Arrival in Mezobereny: 25th March 2022

Departure from Mezobereny: 2nd April 2022

Before buying or booking any travel ticket please consult with us and obtain our written approval so you make sure you will be reimbursed.

The participant has to be on the project for the whole duration and has to attend all the sessions in order to be eligible for reimbursement.

If you need extra information, we are happy to offer our assistance to choose the best travel, you can reach us at office@ingensrisus.eu

Each participant will be reimbursed up to a maximum limit, based on justificative documents (plane ticket, boarding passes, or train/bus ticket).

Examples of ineligible transportation: priority boarding, seat reservation, additional luggage bought after the flight, business class tickets, plane tickets on longer routes, plane tickets with stops for one night or more, taxi, rented cars, travel starting or ending in a different country than the sending organization’s country, etc.

The sums that are not used by one participant will not be transferred to other participants who exceeded the travel budget/person.

All the travel tickets, inclusively the ones for return must be bought before the project starts (date to be set). We will not accept any tickets bought after this date.

For electronic ticket/receipt/invoice, the document has to be delivered in PDF format. If it’s on a website, it has to be saved as PDF or printed into PDF. Screenshots or forwarded emails are not accepted, exception making only boarding passes.

The participant has to consult with us before buying the ticket and obtain our written confirmation that we agree on the chosen transportation means and route before buying any travel tickets. We will only reimburse approved tickets.

Note: reimbursement will be done in EURO, regardless of the currency indicated on your ticket and receipt/invoice. If the ticket is bought in local currency, we will calculate your travel costs in EURO based on the exchange rates required by the Erasmus+ program which means that we have to use the conversion rate from signing the financing contract of the project. Each country will be reimbursed in a maximum of 1 month after we obtain all the necessary transport documents from all the participants from that specific country and after the realization of the dissemination activities.

For each country, we will make one bank transfer to the bank account of the partner organization. The partner organization will further divide the money among participants in cash or by bank transfer.

In order to be reimbursed each participant has to have the following:

For plane tickets:

Electronic ticket or invoice in pdf format. Usually, this is the confirmation e-mail you receive from the website where you make the booking. Make sure it has your name, the dates of travel, the route, and the price on it.
All the boarding passes are in the original or electronic version in pdf. This is the smaller document that you receive when you do the check-in. When you are doing the check-in online usually it comes in pdf in your mailbox or on the phone app of the airline. The boarding pass is the document that has your seat number on it and it is scanned at the gate.

For bus or train tickets bought online:

Electronic ticket or invoice in pdf format. Usually, this is the confirmation e-mail you receive from the website where you make the booking. Make sure it has your name, the dates of travel, the route, and the price on it.

For bus or train tickets bought with cash:

Ticket or invoice containing the dates, route, and price in the original.

For personal cars:

Stamped gas ticket.

All the participants will have to provide the organizer a with proof of the travel insurance and proof of the dissemination activities implemented by them.

Dissemination of the project results

Each group is expected to organize a dissemination activity once they return to their communities. The purpose of this activity is to spread the results of the project among other people. By deciding to take part in this project, the participants are assuming the responsibility of organizing the dissemination activity in their community. More detailed information about this will be provided during a dedicated session, on one of the activity days.

Insurance

The participants are required by the Erasmus+ program to have valid travel insurance that covers liability to third parties, lost or stolen luggage, and heath for the whole period of the projects including the travel days. Supplementary, we also recommend our participants get the European health insurance card. You are free to choose your insurance.

Note: Travel insurance is mandatory, and without it, we cannot accept participation in the project.

COVID-19

To minimize the risk of covid-19 infections we will hold as many activities as possible outside. Our budget does not cover the potential quarantine costs. We highly recommend you to get a covid-19 vaccine to minimize even more any risk connected to covid. Please check with your Embassy whether or not you are required to have a covid negative test result to enter Hungary and to go back to your country without restrictions. If necessary, we will help you to get tested in a center before departure from the project. Additionally, we will also provide you with an invitation that will help you justify your entrance into Hungary. We are not responsible for reimbursing your travel costs in case of flight cancellation.

General Information

✰ Weather conditions: in the area of Mezobereny, the average temperature in March is between 10 °C and 16 °C. Please check accuweather.com for more updated information about the weather.

✰ Dress code: Casual comfortable sportswear, slippers, or sneakers for indoor and comfortable shoes for outdoor activities. According to the meteorological release, we do not expect rain during our mobility, but you never know, so please pack warm clothes and waterproof jackets and shoes. There is also a SPA center with a pool in our neighbourhood so make sure you pack your swimming suit as well.

✰Intercultural evenings: each country is expected to prepare a short program to present their culture and eventually to bring some typical local drinks and snacks. Intercultural evening is the time when participants have the opportunity to get to know each other’s culture better in an informal context. We encourage the participants to be as creative as possible in presenting their culture, to use theatre, dances, or live presentations. We do not provide a video projector for this event and any kind of promotional video or PowerPoint presentation will be presented exclusively in spare time.

✰ Meals: we will provide you with three meals/day and two coffee breaks. The meals will take into account all the participants' dietary aspects such as allergies, intolerance, and preferences. If you have any special requirements regarding food (allergies, intolerances, vegetarian, vegan, etc.) you are obliged to mention them in the application form. Otherwise, we might not be able to accommodate your requirements.

Deadlines

The partner organizations must send us all travel documents before beginning the mobility. The travel document is the only valid proof of participation. In case any of the participants will miss any deadline (for the application or for sending us travel documents) or the partner fails to confirm its participants by the deadline, we reserve the right to choose different participants from any of the partner countries for replacement.

17.03.2022 – Partner confirmation of the final list of participants.

22.03.2022– Partner sends us the travel documents of the participants.

Contact info: If you have any questions or concerns don’t hesitate to contact us here via Telegram or write us an e-mail at office@ingensrisus.ro.

How to apply?

In order to apply, it is enough to fill in the form below and a member of our team or from the partner NGO in your country will get in touch with you. Before applying please carefully read the application form and note that:

We are not responsible for the wrong or incomplete data you introduce in the form.
Your data such as name, e-mail, and date of birth must be correct. Making mistakes will automatically translate into wrong information on your certificate received at the end of the project.
You must use no other e-mail address other than yours. Make sure you have access to it.
You have to specify to us if you prefer a vegetarian or vegan menu-this cannot be changed during the project and if you have any allergies or intolerance.

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Education and Culture Executive Agency (EACEA). Neither the European Union nor EACEA can be held responsible for them.

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